Invoice and Document Processing
If you handle more than 50 invoices a month, you are wasting time. Our tools read PDFs, extract the numbers, and put them straight into your accounting software. It catches errors that humans miss and keeps your books updated in real-time. We have seen this cut admin work by 12 hours a week.
Stop typing numbers from PDFs
Most small offices in Cambridge still have someone manually typing data from PDF invoices into a spreadsheet. It is slow, boring, and prone to mistakes. If you process 67 or 82 invoices a month, you know the frustration of hitting the wrong key. One extra zero on a supplier price can mess up your entire monthly budget. We build bots that read these files for you. They don't get tired and they don't miss a decimal point.
How the data moves
Our tools look at your incoming documents and find the numbers that actually matter. The bot pulls out the VAT amount, the supplier name, the invoice number, and the due date. It takes about 4.2 seconds per page. We set this up for a local retail shop in November 2023. Before the bot, they spent every Tuesday morning buried in paperwork. Now, the data is ready before they finish their first coffee. (Heads-up: you still need to approve the final payment, but you won't have to type the data ever again).
Accuracy without the headache
Accuracy is the biggest win here. A human brain starts to drift after the 23rd invoice of the day. A bot does not. It checks if the total matches the individual line items every single time. If it sees a price that is 14% higher than your last order from that same supplier, it flags it for you to look at. We have seen this catch duplicate billings that would have cost one client £480 in a single afternoon.
Works with your current software
We do not make you buy a whole new accounting system. Our bots are designed to push data directly into the tools you already use, like Xero, Sage, or even a specific Excel sheet you have used for 7 years. Our team of 4 specialists handles the setup so you don't have to learn any coding. We have managed 58 successful setups since we started in 2021, and most of them were running in less than 11 business days.
Real time back-office updates
When an invoice arrives in your inbox, the bot can process it immediately. This means your profit and loss reports are updated in real-time, not three weeks later when the admin pile finally gets cleared. For a small workshop with 6 employees, this usually saves about 13 hours of admin work every week. That is time you could spend talking to customers or getting actual jobs out the door. We keep things simple and we stay away from complex contracts that nobody understands.